CHARITY PROGRAM SUMMARY
The 2013 San Francisco Marathon Charity Program (“TSFMCP”) offers a unique opportunity for non-profit organizations to connect with philanthropic runners to raise money for their cause and to gain exposure through The San Francisco Marathon Events.
Charities can create charity teams by recruiting runners through their network and/or The San Francisco Marathon running community. Each charity is listed on www.thesfmarathon.com in an effort to encourage runners to join a charity team and be part of the community of giving at TSFM. Charity listing will include a pop-out window in which the participating charity can list its program details, incentives, and contact information.
REQUIREMENTS
Charities must complete an application and submit all required documents to become an official charity in TSFMCP.
It is in the sole discretion of the TSFMCP to determine the selection criteria and ultimate number of charities chosen for TSFMCP. Charity is responsible for overseeing its own fundraising campaign, and the total amount of money raised relates directly to the efforts of Charity.group
TSFMCP requires the following in order for charities to be accepted into TSFMCP:
• Submit 2013 Charity Application(1)
• Provide proof of 501(c) 3 tax exempt status
• Provide EIN
• Provide Charity logos
• Agree to promote TSFM and TSFMCP
• Agree to follow all Rules and Regulations of TSFM, TSFMCPg
• Agree to and sign the Commitment Statement
Application: Charity must submit an official application. 2013 Charity Application(1)
501 (c) 3 Status: Charity must provide proof of its 501(c)3 status. Please fax or mail a copy of this information along with the completed application.
Fees: To cover TSFMCP overhead costs, Charity must agrees to pay to The SF Marathon a ten (10%) percent transaction fee on all donations made on behalf of Charity. This fee includes all credit card fees and transaction fees. All donations will be processed through an independent credit card processor. Checks for funds raised will be sent by Jumping Fences (parent company to SFM) within 45 days of the 2013 SF Marathon and will have fees deducted.
Charity Promotion: Charity must commit substantial time and resources in order to raise a significant amount of money through TSFMCP. Recruiting runners to fundraise is primarily the responsibility of Charity and Charity should create a marketing plan for engaging their network of supporters and reaching out to the community.
Event Promotion: Charity must agree to promote TSFM and TSFMCP on their website and in collateral using the full name and official logo with registered mark as provided. Charities will be required to keep a page dedicated to the TSFMCP on their site, outlining their involvement with the TSFMCP. When referring to TSFM in print and other materials, Charities must always use the official name of the Event: The San Francisco Marathon. Charity may use the designation that they are an Official Charity of The San Francisco Marathon, the official logo and Event name in their recruiting, fundraising, and marketing campaigns. Charity must cease using the Event logo(s), Event name and official Charity designation at the termination of the contract on August 1st, 2013. Charities wishing to use TSFM logo or Event name for any other use than listed herein must submit any item containing the logo/name to the TSFMCP for written approval prior to use.
TSFMCP Deadlines: Applications are no longer being accepted for 2013. Please check back in December 2013 for information on our 2014 charity program.
Race Entry Purchasing: Charity is welcome to purchase race entries at cost for their runners as fundraising incentives. A select number of entries will be available for purchase to official charities after the race sells out. If you are interested in this option please indicate in your application.
Fundraising through Crowdrise: This year, TSFM is using Crowdrise crowdfunding system to create a unified platform that makes fundraising easy and fun. Participating Charities can set up a personalized Charity web page on Crowdrise that will easily integrate into popular social media platforms. Charities can log into their account to check pledges and receive donor information. Crowdrise is integrated with our race registration system to give Charities immediate exposure to runners during the registration process. Official Charity Partners will be posted on our “Run For Charity” site and Crowdrise as their applications are approved.
Rules and Regulations: All Charities and Charity runners must follow Event Rules & Guidelines and all TSFMCP and Crowdrise regulations and deadlines as set forth herein and listed on thesfmarathon.com and Crowdrise.com. As an official TSFMCP Charity, Charity must ensure that its members are aware of all rules and regulations at the point of registration and prior to their race day participation. Bib Numbers are non- refundable, non-transferable and may not be deferred or donated. Bib Numbers and timing chips MUST be worn only by the runner to whom they were assigned.
Commitment Statement: The Charity’s Executive Director and the staff member responsible for managing Charity’s involvement in TSFMCP must sign the commitment statement before being considered as a Charity in the TSFMCP. The Commitment Statement is attached to the PDF Application and must be submitted with the Application.
Applications will not be processed without submission of the above materials.
All submissions and requests should be forwarded to :
Lea Troeh
E-mail: [email protected] (preferred method)
Fax: +1 (415) 276-4179
